Spiritual Care Office Manager @ Temple Israel of Hollywood

Spiritual Care Office Manager

We are seeking an organized, proactive professional with strong interpersonal skills who will serve as the primary liaison between our clergy and constituents. Your success is centered around your ability to ensure that individuals in our community feel seen and heard as we walk with them on their spiritual journey and hold space for them during times of joy and sorrow. This position reports directly to our Senior Rabbi, manages a workflow that involves three other clergy members, and interfaces with several staff on our extended professional team.


ABOUT TEMPLE ISRAEL OF HOLLYWOOD (TIOH)
We create a welcoming, warm, diverse, and inclusive community that honors the traditions of Judaism while embracing the innovative principles of the Reform Movement so that every member can engage in Jewish life in an environment that prioritizes Torah (learning), Avodah (spiritual growth), G’milut Chasidim (acts of loving kindness), Tikkun Olam (social action), the arts, and meaningful opportunities for personal connection to our Jewish community and the State of Israel.

Responsibilities

1. Create a welcoming, responsive, and safe environment
a. Field a large variety of inquiries from TIOH members and other constituents
b. Receive and screen calls and visitors to the clergy offices
c. Represent our clergy with care and keep personal information in strict confidence

2. Manage our Senior Rabbi’s calendar
a. Schedule and confirm appointments
b. Brief the senior rabbi daily and weekly on upcoming appointments
c. Assist with preparation and follow-up as needed
d. Work with our Development Director to schedule meetings and communication with donors on behalf of our Senior Rabbi
e. Assist with travel arrangement as needed

3. Manage a system to help our clergy track, acknowledge, and provide support around life-cycle occurrences and other peak moments of need in the lives of our members, including:
a. Maintain a list of people confronting health struggles and track their progress
b. Manage communication on behalf of clergy when our families lose a loved one related to funerals, shiva (mourning period) and yahrzeits (yearly anniversary of death)
c. Work with our chesed committee to provide direct support to community members at times of need such as births, illness/surgery, and death

4. Maintain attendance records and manage logistics for programs (study sessions, retreats, etc.) led by our clergy
a. Record attendance
b. Work with our Communications Director to generate target lists based on prior attendance and the expressed interests of our community members
c. Manage logistics for programs and retreats led by clergy (book rooms/venues, manage registration, coordinate schedules/meals/housing, etc.)

5. Provide other administrative and program support as delegated by the Senior Rabbi and Executive Director in areas such as:
a. Prepare expense reports and reimbursements for clergy
b. Acknowledge donations made in honor or memory of people in the community
c. Schedule and coordinate logistics for board meetings and clergy led programs
d. Serve as staff presence at some TIOH programs and some Shabbatot;
e. Manage filing, copying, data entry, and inventory/supplies


Skills and Qualifications

• Ability to interact in an open and compassionate way with a wide variety of people
• Ability to interact with all staff members with kindness and integrity
• Ability to multitask and manage and track a wide variety of tasks in an organized and efficient manner
• Strong written communication skills and affinity for proofreading and attention to detail
• Critical thinker and a proactive doer who sees ways to strengthen our operations
• Ability to work independently as well as collaboratively as part of a team
• Ability to thrive in fast paced environment
• Affinity for inspiration driven management
• Good sense of humor



Application Process
• Please submit a cover letter and resume of relevant experience.
• Due to the nature of this role, we are unable to consider TIOH congregants for this position.

Duration: Full-time
Compensation: Starting rate at $65,000

Experience: Minimum of 5 years of relevant work experience
Preferred Degree: Bachelors
Job Location: Temple Israel of Hollywood, 7300 Hollywood Blvd., Los Angeles, CA 90046

Temple Israel of Hollywood is an Equal Opportunity Employer offering a competitive benefits package that includes, but is not limited to, medical, dental, and vision coverage, life insurance, a 403(b) retirement plan as well as paid vacation and company holidays. The right candidate will follow and remain consistent with our culture, traditions, and core values while addressing the needs of the families we serve with compassion and empathy.

Application Instructions

Applicants apply directly to Employer.
Please send a cover letter and resume of relevant experience to [email protected]
[email protected]


Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, medical, vision, dental, 401(k) or 403(b) plans, Life Insurance, Paid Holidays, FSA
  • Preferred Experience: Professional (6-10 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-07-07
  • Times this job has been viewed: 326 times
  • Job is posted for: 45 days
  • Job Categories: Administrative Support
  • Organization Type: Education & Schools, Synagogue
Job Location
Temple Israel of Hollywood
7300 Hollywood Blvd
Los Angeles , California 90046
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