Congregation Gates of Heaven Synagogue
Vacancy Notice for Executive Director
Congregation Gates of Heaven Synagogue is a vibrant and welcoming Reform community located in upstate New York approximately 15 miles west of New York’s state capital of Albany. The congregation is comprised of 365 member units with a budget of slightly over $1 million. The Synagogue’s Rabbi has been its spiritual leader for over 25 years. The Director of Jewish Congregational Living has responsibility for the Synagogue’s Religious School, B’nai Mitzvah preparation, all youth activities and adult education. The Rabbi, the Director of Jewish Congregational Living along with the Executive Director comprise the central function of the Synagogue.
Schenectady is approximately 3½ hours from New York City, Boston and Montreal which opens all the cultural opportunities provided by these major cities. For winter sports enthusiasts Schenectady is between 2½ and 3½ hours from some of the major northeastern ski resorts located in Vermont. Close by during the summer months the cultural venue of the Saratoga Performing Arts Center provides a variety of performing arts including the ballet, orchestra and popular artists. An hour away in the Berkshire Mountains of Massachusetts the summer provides a variety of cultural activities including Tanglewood that hosts the Boston Symphony Orchestra and a variety of popular artists. Additionally, in the Berkshires are the Berkshire Theatre Festival, the Williamstown Theatre Festival providing live theatre performances and Jacob’s Pillow providing modern dance performances.
The Executive Director’s responsibility areas include General Administration, Fiscal Management, Membership Relations, Facility Control, Congregational and Community Relations and the Cemetery.
• Provides administrative support to the Board of Trustees and the officers of the Congregation.
• Provides administrative support to the Rabbi and the Director of Congregational Jewish Living.
• Provides administrative direction, advice and assistance to the various committees and assists in the development and implementation of the Congregation’s programs.
• Supervises the maintenance of all accounting records, ensuring compliance with accepted accounting practices and compliance with all applicable laws and regulations.
• Provides the monthly financial reports to the Board of Trustees.
• Builds the budget for presentation to the Treasurer, Budget Advisory Committee and the Board of Trustees.
• Monitors compliance with the Congregation’s approved budget and the use of endowed funds
• Provides leadership and direction in identifying and implementing activities and processes that create efficiencies in the operation of the Synagogue.
• Effectively maintains the membership database for use in a variety of policy decision making areas.
• Acts as the primary staff contact with prospective and new members.
• Works with the membership committee in building effective means for membership recruitment and retention.
• Assists members in resolving administrative needs.
• Oversees the scheduling and utilization of the building.
• Works to optimize facility utilization and income while effectively managing facility operation costs.
• Works with the lay leadership to develop and implement processes to ensure a higher level of building security.
Congregation and Community Relations
• Sets a tome of welcome, helpfulness and professionalism for all people encountering the administrative offices of the Congregation.
• Oversees an effective communications program for the Congregation.
• Promotes a positive and constructive image of the Congregation to members and to the public.
• Provides supervision of the preparation, editing and publishing of all Congregation communications including the quarterly newsletter.
• Works with the Cemetery Committee to set policy, pricing and coordinate the maintenance of the cemetery.
• Is the contact person for member and families in securing cemetery plots, arranging funerals and burials and assistance in understanding cemetery policies.
Personal Characteristics Needed in the Position
• Prior experience as an Executive Director preferred
• A person who has a demonstrated understanding of sound financial management processes and the ability to implement these processes effectively.
• A person who builds meaningful relationships and values connecting with people professionally and authentically
• A person who can communicate effectively both verbally and in writing.
• A person who has demonstrated the ability to work effectively in a team which includes the Rabbi, the Director of Congregational Jewish Living and the lay leadership.
• A person who values accountability both for their own actions and the action the staff that reports to the position.
• A person who has demonstrated the ability to manage and provide safeguards for the confidential information that the position has responsibility for.