Overseas Mission Coordinator, Missions Department @ UJA Federation of New York

Overseas Mission Coordinator, Missions Department

About the Organization:

The world’s largest local philanthropy, UJA-Federation of New York’s mission is to care for Jews everywhere and New Yorkers of all backgrounds, to respond to crises close to home and far away, and to shape our Jewish future. Funds raised by UJA-Federation sustain the activities of local health, human-service, educational, and community agencies. Every day, these community-based organizations provide a multitude of services that improve and enhance people’s lives.

Position Summary:

The Overseas Mission Department is responsible for planning Jewish trips to Israel and other countries worldwide in order to enhance the efforts of UJA-Federation’s annual campaign and involve our donors and potential donors in the organization. These missions provide donors and potential donors with the opportunity to see for themselves how our campaign supports critical human services around the world.

Major Responsibilities:

- Plan and coordinate mission itineraries; both virtual and in-person
- Develop a comprehensive cost sheet for each mission
- Create individual applications for each mission, modifying content as necessary
- Coordinate mission logistics and individual participant requests, such as pre-arrival and post-mission reservations, hotel upgrades, transportation requests, touring options, agency visits and VIP meetings
- Work with tour operators overseas and with UJA-Federation’s Israel office to plan all site visits and put itinerary into effect
- Develop and coordinate recruitment efforts with UJA-Federation staff and lay chairs
- Work with lay leaders, UJA-Federation, and Jewish Federations of North America professional staff and travel agents in planning trips
- Communicate with UJA-Federation professionals on the status of their donors’ missions, sending updated itineraries, notifying departure and return dates, and following up after mission
- Respond to e-mail and calls for general mission inquiries, and track information for future mission mailings
- Work with department staff on such administrative functions as data entry, coordinating and preparing mailings, and preparing materials and kits
- Understand organization’s mission, programs, and priorities, and be comfortable with fundraising aspects of missions
- Maintain mission and participant statistics
- Work in fundraising system to compile data and lists for mailings and note missions history on donor accounts
- Work with fundraising system to maintain accurate data between donor information available in Access
- Manage missions nodes within fundraising system and funnel out donors to appropriate affinity groups
- Work with Accounting to process, maintain, and track mission revenue and expenses
- Work with OPR to provide information for donor tax-substantiation letters and IRS forms
- Recruit staff and manage orientation events and meetings
- Work with Marketing on materials for missions, including artwork, printed materials, and e-blasts
- Work with Marketing to update and maintain website with relevant information for open missions, as well as content for past missions and any dedicated web pages

Competencies and Qualifications:

- Prior international travel experience; including to Israel
- Extremely high level of organization and follow-through, with excellent attention to detail
- Ability to manage many multiple tasks simultaneously
- Excellent interpersonal skills and strong writing, administrative, time management, and organizational skills
- High-level proficiency in Microsoft Office (especially Excel) and has the ability to learn new systems

Application Instructions

Applicants apply directly to Employer.
Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board.

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, vision, dental, 401(k) or 403(b) plans, leave early for Shabbat, Life Insurance, Paid Holidays, FSA
  • Other Benefits: Great Benefits. Please see site for details.
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-07-16
  • Times this job has been viewed: 384 times
  • Job is posted for: 30 days
  • Job Categories: Fundraising/Grants/Giving, Israel Programs/Missions, Annual Campaign
  • Organization Type: Fundraising, Federation
Job Location
UJA Federation of New York
130 East 59th Street
New York , New York 10022


Not a Member?

Registration is quick, easy and free!

Register Now!


Part Time, Seasonal, and Contract Nonprofit Jewish Communal Jobs


Nonprofit Jewish Communal Jobs Online


Weekly Email Subscribers