Synagogue Administrative Coordinator
The Synagogue Administrative Coordinator person contributes integrally to the congregation’s success, supporting staff and lay leaders with membership and communications functions.
Key responsibilities will include administration; office management; communication with members and facilitating their engagement; and planning and implementing events, religious services, and activities. The assistant will be one of the primary front-line contacts with the community and with other organizations. Attendance at key events and some Shabbat/holiday services is expected. The successful candidate will be an integral part of a team to further our mission.
Role and Responsibilities
1) Publicity & Communication (for each: write, publish, post, and/or design)
a. Website and Google Calendar (Word Press)
b. Email Announcements (Constant Contact & Charverware with eventual conversion to Shulcloud )
c. Printed Publications – Shabbat Bulletin, Flyers, Signage, Bi Monthly Newsletter Publication
d. Social Media (Facebook, Instagram, Twitter)
2) Assist Office
a. Be the “voice of the office” as the first point of contact when congregants or any other person calls
b. Manage, post & distribute Synagogue Calendar – (Public & Internal)
c. Coordinate Events (auxiliaries & membership)
d. Manage Membership Databases
e. Manage phone system
f. Communicate effectively and personably with congregant and make sure their needs are met
g. Work closely with Executive Director and Rabbi on tasked deemed necessary by them
Qualifications and Educational Requirements
1) Bachelor’s degree preferred with 4-5 years of experience working in a small office, preferably for a not-for-profit.
2) Experience with Judaic practices and rituals preferred, but not required.
3) Knowledge of computers and databases- particularly Microsoft Office & Pro-Shop & Constant Contact
Ability to multitask
Exceptional Communication Skills
Knowledge of privacy and discretionary practices
Customer Service Mentality