Development Associate/Executive Assistant
Reports to: Global President, Israel Tennis and Education Centers (ITEC) Foundation
For more than 45 years ITEC has been a place where all children have the chance to overcome physical, emotional, and economic challenges. ITEC gives children from all ethnic backgrounds an opportunity to learn life skills, create values, foster friendships, and build a better future for Israel.
It is a place that bridges the differences between Arabs and Jews, Christians and Muslims, secular and religious. This bridge leads to a greater understanding of our differences and our similarities, a shared future, and ultimately lifelong friendships.
Many of our children have endured unimaginable challenges. The support we provide offers a path, access, inclusion, opportunity, and the skillsets to improve lives.
Reporting to the Global President (GP), the Development Associate (DA) provides comprehensive executive administrative support. The DA serves internally and externally as a point of contact for matters pertaining to the GP. The DA will have the ability to exercise sound judgment in various situations, with excellent written and verbal communication, administrative, and organizational skills, and maintain a realistic balance among multiple priorities. They must have the ability to anticipate needs, think critically and offer solutions with a high level of professionalism, often independently handling projects, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with complete discretion.
Principal Duties and Responsibilities:
The DA performs the following functions, including but not limited to:
• Provides comprehensive support services to the GP that ensures a professional, responsive, and effective experience with the organization.
• Maintains a high level of confidentiality and discretion pertaining to all ITEC personnel and financial matters.
• Briefs GP pre and post events on donors (including capacity, previous giving, special interests).
• Follows up post event with debriefing, appropriate thank you notes, and ensuring follow up with donors is executed.
• Coordinates, maintains, and prioritizes the schedule and calendar of the GP. Ensures the GP's schedule is followed and respected.
• Hold daily check-ins with GP to discuss day's schedule and look ahead, ensuring GP is prepared and has all needed materials in advance of key meetings.
• Takes minutes or notes when needed; transcribes them for approval and distribution; maintains records of follow-up actions and tracking completion of these actions following meetings.
• Organize internal and external meetings led by the GP, including notifying attendees, reserving conference rooms, handling logistics, drafting and distributing agendas.
• Coordinates travel arrangements for the GP and prepares travel itineraries with all necessary details to facilitate travel and meetings.
• Review and manage GP’s email, track important/critical emails.
• Creates, develops, revises, and updates content for communications, correspondence, presentations, and reports.
• Manages a variety of projects for the GP, some of which may have organizational impact.
• Develops and maintains positive working relationships with all levels of staff and volunteers, in the North America and Israel.
Qualifications and Requirements:
• Bachelors' degree in Business, Non-profit Administration, or related field required.
• A minimum of 5 years’ experience as an executive assistant, preferably in a non-profit organization.
• Excellent knowledge of and proficiency in Microsoft Office and Constant Contact; strong working experience with Adobe, Microsoft Word, Excel, and PowerPoint, including table creation, mail merges and basic formatting.
• Expert-level written and verbal communication skills.
• Displays engaging interpersonal skills including the ability to think and act strategically, provides sound judgment, and provides a positive and energetic attitude.