Office Assistant @ Mishkon Tephilo

Office Assistant

PURPOSE OF THE JOB


To assist in the administrative and communications functions required of the synagogue and schools.

RESPONSIBILITIES

Provide day-to-day and requested information, data, and administrative support to the rabbi, staff, board (including committees), school directors, and membership of Mishkon Tephilo. Monitor all communication.


Greet and screen all visitors and telephone calls. Check voicemail each hour.

Screen and buzz congregants and visitors in through the Hampton Door.

Produce and distribute the weekly printed Messenger.

Take payments and pay plans over the phone and in person.

Perform mailing projects (Monthly Mailings, High Holy Days, Tax Receipts, Year End Appeal, Special Events)

Distribute all mail and file each day.

Help maintain synagogue files and records, including memberships, donations, and synagogue board minutes/packets.

Keep members records updated (births, deaths, change of address, etc.) using Jewish software program.

Generate and mail Yahrzeit notices, donation thank-you letters, in-kind donation receipt letters, tribute cards, birthday cards, and anniversary cards.

Edit/print flyers, posters, banners, prayerbooks, songbooks, handbooks, signs, book plates, and invitations as required.

Keep the information racks, lobbies, and tables up-to-date with flyers and informational brochures.

Assemble new member packets and gift bags.

Order food, supplies, stationary, and maintain inventory. Keep cabinets organized at all times. Manage returns.

Assist with holiday/event planning and ordering.


Available to work on High Holy Days and special events.

Light bookkeeping, enter expense notes and descriptions, sync systems daily

Perform other related activities, as necessary or as assigned.

JOB SKILLS AND KNOWLEDGE


Knowledge of Microsoft Office, Outlook, QuickBooks, MailChimp, ShulCloud, LucidPress
Strong English communication skills (both written and oral)
Publishing and editing skills
Telephone, computer, and office administration skills
Strong ability to work with little supervision


JOB QUALIFICATIONS

Required – Post-secondary education in administration or relevant administrative work experience.

Preferred – As above, plus certificate or diploma in business and/or office administration. Work experience in a synagogue or non-profit.

Application Instructions

Applicants apply directly to Employer.
Please email Resume & Cover Letter to [email protected]
[email protected]


Job Summary

  • Duration: part-time
  • Benefits:
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-09-14
  • Times this job has been viewed: 139 times
  • Job is posted for: 45 days
  • Job Categories: Administrative Support, Assistant
  • Organization Type: Synagogue
Job Location
Mishkon Tephilo
Mishkon Tephilo 201 Hampton Drive Venice, CA 90291
Venice , California 90291
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