PURPOSE OF THE JOB
To assist in the administrative and communications functions required of the synagogue and schools.
Provide day-to-day and requested information, data, and administrative support to the rabbi, staff, board (including committees), school directors, and membership of Mishkon Tephilo. Monitor all communication.
Greet and screen all visitors and telephone calls. Check voicemail each hour.
Screen and buzz congregants and visitors in through the Hampton Door.
Produce and distribute the weekly printed Messenger.
Take payments and pay plans over the phone and in person.
Perform mailing projects (Monthly Mailings, High Holy Days, Tax Receipts, Year End Appeal, Special Events)
Distribute all mail and file each day.
Help maintain synagogue files and records, including memberships, donations, and synagogue board minutes/packets.
Keep members records updated (births, deaths, change of address, etc.) using Jewish software program.
Generate and mail Yahrzeit notices, donation thank-you letters, in-kind donation receipt letters, tribute cards, birthday cards, and anniversary cards.
Edit/print flyers, posters, banners, prayerbooks, songbooks, handbooks, signs, book plates, and invitations as required.
Keep the information racks, lobbies, and tables up-to-date with flyers and informational brochures.
Assemble new member packets and gift bags.
Order food, supplies, stationary, and maintain inventory. Keep cabinets organized at all times. Manage returns.
Assist with holiday/event planning and ordering.
Available to work on High Holy Days and special events.
Light bookkeeping, enter expense notes and descriptions, sync systems daily
Perform other related activities, as necessary or as assigned.
JOB SKILLS AND KNOWLEDGE
Knowledge of Microsoft Office, Outlook, QuickBooks, MailChimp, ShulCloud, LucidPress
Strong English communication skills (both written and oral)
Publishing and editing skills
Telephone, computer, and office administration skills
Strong ability to work with little supervision
Required – Post-secondary education in administration or relevant administrative work experience.
Preferred – As above, plus certificate or diploma in business and/or office administration. Work experience in a synagogue or non-profit.