About the Organization:
UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.
The Project Coordinator is a partner in supporting the efforts, special projects and administrative functions for the Leadership Engagement and the Government & External Relations Departments at UJA-Federation. The right candidate will be proactive, task- and detail-oriented, able to manage significant responsibility, and multi-task between two teams in a complex work environment.
The Leadership Engagement Department (LEAD) The Leadership Engagement Department (LEAD) is the talent management hub for lay leaders volunteering on internal committees and network agency boards, working cross-organizationally with our Fundraising and Planning colleagues as well as partner organizations. LEAD also plans and executes leadership development programs for current and rising leaders, and other strategic engagement opportunities for UJA’s lay talent.
The Government and External Relations Department (GR) works to raise the public profile of UJA and engage in advocacy activities that strengthen UJA’s network of nonprofit partners. The department tracks and acts on legislative and budgetary processes at the federal, state and local levels of government, as well as funding opportunities and policy decisions that impact UJA’s network. The department further seeks to assist UJA’s partner nonprofits in navigating government bureaucracy. The department builds relationships with elected officials, government agency leaders and policy influencers. The team also collaborates with faith-based and policy-aligned coalitions, including other leaders in the human services nonprofit sector.
Reports, Research and Data Analysis (LEAD and Government Relations)
- Utilize UJA’s donor database to track LEAD and GR’s work and events
- Generate reports from databases as needed (LEAD and GR)
- Maintain LEAD and GR’s resources and tools: calendars, documents, marketing material, and donor and committee lists.
- Manage GR’s internal database and update as needed
- Assist GR team with creating city, state, and federal budget analysis documents annually
- Assist GR team with policy-based research as needed
- Submit Bi-Monthly Lobbying Report (GR)
Events Management (LEAD and Government Relations)
- Overall project management for LEAD events
- Assist GR with committee meetings, missions, events, presentations, and special briefings as needed
- Create distribution lists for invitation purposes (LEAD and GR)
- Help manage in-person and remote meetings, arranging food and room set-up, handling registration, and assisting with Zoom as needed
Writing, Editing and Design (LEAD and Government Relations)
- Create monthly newsletter (LEAD)
- Generate content and manage our LinkedIn page for Observership Alumni (LEAD)
- Assist in designing and organizing slides, handouts and other collateral for presentations and meetings (GR)
- General email and phone/Zoom correspondence with donors, UJA professionals, agency professionals, and government professionals as appropriate. (GR)
- Assist with email updates, surveys/information gathering to UJA’s network partners as needed (GR)
General support (LEAD and Government Relations)
- Provide support to teams in processing invoices and purchasing materials, expense reports, arranging food and room requests (post COVID), and managing Zoom meetings
- Attend trainings on office systems and procedures to stay up to date on those processes, serving as a resource to the team as needed.
- Assist GR team with coordinating meetings with elected officials and government partners as needed
- Various projects as assigned with the opportunity to grow and take on more in the department.
Qualifications and Competencies:
Bachelor's degree preferred in addition to a minimum of two years related work experience
Computer proficiency in MS Word, Outlook, Excel; Knowledge of or willingness to learn willingness learn Smartsheets, Canva, Zoom, and other online collaboration platforms
Excellent written and verbal communication as well as strong interpersonal skills
Ability to think creatively and take initiative
Highly organized, efficient, and able to create and maintain systems that facilitate departmental management
Superior attention to detail and ability to juggle multiple tasks
Strong problem-solving skills and the ability to shift priorities when needed in a fast-paced environment
Willingness to build relationship with key stakeholders
Flexibility, positive attitude, and sense of humor
Openness to constructive feedback and commitment to self-improvement
Ability to work both independently and as part of a team