The Huntington Jewish Center is seeking an energetic, self-motivated, and experienced individual to join our team. As a key contact for congregants and visitors, the Office Manager is a trusted partner who is integral to our successful operation and is critical to sustaining our reputation as a warm and welcoming synagogue. This position reports to the Executive Director and will work closely with the clergy. The scope of role may adapt and change over time depending on needs.
The most successful candidate will possess excellent verbal and written communication skills, be organized, flexible and able to multi-task with a strong ability to manage calendars, learn and use database systems and organize information with proficiency in Word and Excel. Constant Contact and Publisher a plus. Must have a professional appearance and a courteous demeanor. Knowledge of Judaism is not required but helpful.
The Office Manager will often be the first point of contact for members, prospective members, and all who enter the synagogue. Duties include but are not limited to:
- Supporting the synagogue Main Office in all areas of reception and administrative support (answer phones, mail processing and distribution, process credit card transactions, manage all congregational mailings).
- Manage schedule, correspondence and special projects for the Rabbi as requested.
- Assist Executive Director with congregational communications including Constant Contact emails, flyers, monthly bulletin, event coordination and program logistics.
- Coordinate office supply maintenance and acquisition. Manage office postal machine including re-ordering of supplies, maintaining account balances for postage.
- Confidentially maintain database of congregant information including membership information, donations, dedications and yahrzeits.
- Oversee all annual Holiday-related special projects; compile Book of Remembrance, Kol Nidre Appeal, Memorial Plaques, and High Holiday preparation.
- Successfully manage a critical array of specialized administrative tasks which include but are not limited to: monthly and weekly Yahrzeit reminder emails/letters, compiling documents for Shabbat including list of upcoming events, weekly Yahrzeit list, list of recent deaths and list of community members that are ill, support clergy with B’nai Mitzvah correspondence and scheduling, prepare quarterly Membership Rosters, send Condolence emails.
Non-profit experience preferred, but not required
High level of proficiency in Microsoft Office programs, including Excel and Outlook
Flexibility to accept new responsibilities and direction as necessary
Ability to undertake multiple deadline-driven tasks
Ability to work well both independently and in a team environment
Ability to be receptive to and accepting of guidance from others
Ability to collaborate with a variety of stakeholders, including colleagues, members, volunteers, lay leaders, donors, and visitors.
You are perfect for this position if:
· You enjoy people and have good ‘people skills’
· You are comfortable with technology
· You can laugh when things get stressful
· You take initiative, but are also comfortable asking for help
· You are flexible and can also keep a lot of plates in the air at once
· You like to work independently as well as part of a collaborative team
Job Type: 35 hours per week
Job Type: Full Time
Schedule: Monday to Friday