Administrative Assistant, Office of the President
Reconstructing Judaism seeks a highly motivated and customer service-oriented assistant to support the Office of the President. Reporting primarily to the Executive Vice President, the ideal candidate has experience supporting senior executives and is articulate, organized, and tech savvy. The candidate must be able to seamlessly move between tasks and managers to complete projects and meet deadlines. The right candidate will be able to effectively prioritize, communicate with varied groups of people, take ownership of tasks from start to finish, and be the keeper and dispenser of important institutional information while identifying opportunities and spotting potential issues.
Supporting the Executive Vice President, Director of Human Resources, and Director of Individual Giving including: meeting coordination, heavy calendar management, tracking project deadlines, communicating on behalf of, taking meeting minutes or action notes, drafting internal memos and proofreading internal and external communications, filing, data entry, data maintenance, following checklists of procedures, assisting with orienting and communicating with new and current staff members, and other tasks as assigned.
Offering back up assistance to the Executive Assistant and Meetings & Events Manager.
Utilizing technology: Outlook (email & calendar), Word, Excel, Doodle, Zoom, PowerPoint and Human Resources Information Systems (HRIS).
Managing in-person and virtual meeting and event logistics: video conferences and teleconferences, greeting visitors and attending to their needs, creating schedules, ordering food and/or supplies, answering questions, and managing meeting technology.
Inter-departmental coordination of projects.
Office duties include but are not limited to filing, opening mail, and distributing information to colleagues who are working both in-office and remotely.
Travel Preparation and Outreach Support for Key Senior Management:
Organizing outgoing correspondence for the President and CEO as assigned.
Using Blackbaud Raiser’s Edge and Raiser’s Edge NXT, updating constituent records after e-mail distributions and individual donor outreach.
Completing other administrative tasks related to the upkeep and integrity of the database platform as assigned.
Collecting needed collateral for President and CEO’s travel as anticipated and assigned.
Packing and shipping collateral to travel destination/s according to timeline.
Monitoring quantities of collateral and expedite re-ordering as needed.
Managing daily and special mailing projects.
At least three consecutive years of administrative assistant experience supporting an executive level supervisor.
Experience supporting multiple supervisors.
Experience managing multiple, concurrent projects.
Extensive Microsoft Outlook (both calendar and email), Word, and Excel experience required.
Experience scheduling and executing meetings via virtual platforms required. Zoom experience preferred.
Experience editing and proofreading.
Experience facilitating relationships and/or working at a nonprofit preferred.
Event experience a plus.
Strong interpersonal skills.
Ability to communicate clearly and professionally, both orally and in writing.
Ability to interact appropriately with executives, VIP donors, stakeholders, volunteers and staff.
Ability to proficiently use the following without training: MS Office Suite (Mail Merge, Outlook, Word, Excel).
Ability to meet deadlines, self-motivate and track tasks.
Ability to think critically and to troubleshoot and resolve problems.
Organized and attentive to details.
Ability to maintain confidentiality and exercise discretion and good judgment.
Ability to project warmth, interest, and competence in all interactions.
Ability to retain information, master new skills quickly, and self-train.
Salary: $40,000-$45,000 annually, commensurate with experience.
This is a full-time, onsite, non-exempt, benefit eligible position. Benefits include health insurance, 401(k), generous paid vacation and sick time, and ample time off for major Jewish and American holidays. We offer a dynamic and progressive workplace.
In the interest of the health and safety of our community members, Reconstructing Judaism strongly encourages COVID-19 vaccination. Those who are unable to show proof or who prefer to keep their vaccination status private, will be required to wear a mask and maintain social distancing in any and all indoor shared/public spaces within our building. During periods of elevated community transmission in Montgomery County, masking may be required of all employees and visitors regardless of vaccination status.
To Apply: Please submit cover letter and resume. Submissions without a cover letter will not be considered. No phone calls please.
Diversity is a core value of our organization. We are an equal opportunity employer committed to economic, social, and racial justice. We do not discriminate on the basis of any legally protected classes. All are welcome to apply, including those of historically disenfranchised groups.
Reconstructing Judaism is the central organization of the Reconstructionist movement. We train the next generation of rabbis, support and uplift congregations and havurot, foster emerging expressions of Jewish life, and encourage people to be their best selves — always helping to shape what it means to be Jewish today and to imagine the Jewish future.
Reconstructionists approach Judaism — and life — with deep consideration of the past and a passion to relate it to the present. We have originated many of the core innovations of today’s Judaism and lead efforts to make our congregations and havurot even more groundbreaking, inclusive and relevant.