Administrative Assistant/Office Manager @ Jewish Free Loan

Administrative Assistant/Office Manager

Jewish Free Loan (JFL) is a nonprofit organization that provides interest-free loans to Arizona’s Jewish community. The Administrative Assistant/Office Manager position will coordinate and execute office administration procedures to ensure organizational effectiveness. This position will also provide administrative, project and database support to the Development and Loan Departments and the Executive Director. This role is critical to the office as it assists many different parts of what we do. We are looking for someone with the right mixture of sound judgment, strong initiative, patience, creative problem-solving ability, and attention to detail who is adept at managing competing priorities. The successful candidate will be professional, have experience handling a wide-range of administrative and office support-related tasks, be able to work independently, have strong organizational and communication skills, be flexible and enjoy the administrative challenges of supporting a dynamic and growing nonprofit organization.

• Answering phones and screening calls for all team members
• Monitoring general email box and distributing inquiries to appropriate team member
• Maintaining and monitoring office-wide calendar and deadlines
• Coordinating committee meetings (virtual and in-person), including identifying date/time, reserving location/scheduling Zoom and gathering and emailing agendas and supporting documents.
• Coordinating board and committee communication and monthly meetings, including reserving meeting room/scheduling Zoom meeting, taking minutes, sending reminder emails, providing agenda and supporting materials and following up on post-meeting needs
• Taking minutes during monthly board meetings
• Providing basic information in response to public inquiries regarding the work of JFL
• Collecting and distributing postal mail
• Coordination of outgoing mail – including vendor payments, general correspondence, donor acknowledgement letters, tribute cards and seasonal loan communications
• Maintaining the office (virtual and actual), including identifying electronic tools to improve office functionality, organizing paperwork, ordering supplies, & troubleshooting equipment
• Monitoring and maintaining office supplies
• Serving as the point-of-contact for all office vendors, including initiating service, coordinating service calls and following-up on inquiries
• Troubleshooting (with off-site IT professional) technological issues, including, but not limited, computers software and equipment, Wi-Fi/internet and cloud-based phone system
• Updating and maintaining donor database
• Processing and producing time-sensitive acknowledgements, including tribute cards, birthday cards and other similar projects
• Processing and acknowledging donations and loan payments, as needed
• Providing staff support for JFL events and representing the organization at community events when appropriate
• Other duties as identified and assigned by Executive Director

Application Instructions

Applicants apply directly to Employer.
Interested persons should email a resume and cover letter to Ellen Friedman Sacks, Executive Director. Please write Administrative Assistant/Office Manager in the subject line. No phone calls please.
[email protected]

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, medical, vision, dental, leave early for Shabbat, Paid Holidays
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Other
  • Job Posted: 2021-07-07
  • Times this job has been viewed: 370 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support
  • Organization Type: Financial Services
Job Location
Jewish Free Loan
3443 N Central Avenue Suite 707
Phoenix , Arizona 85012


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