If you are a flexible, highly organized person with excellent communication skills who enjoys having a diverse range of responsibilities, and you are looking for a place where your great attention to detail and ability to collaborate with others will have a real impact on important milestones in people’s lives, consider applying to join our team.
Congregation Beth El, Berkeley’s progressive Reform Congregation since 1945, seeks our next Clergy Assistant. This is a part-time, contract administrative and program support position, working directly with the Beth El clergy. The position has generous benefits, including medical coverage, generous ETO benefits and getting to work with a fun, welcoming and talented team.
More than 500 households rely on the congregation for worship, community, preschool care, after school education, summer camp and a wide range of additional programming throughout the year. This position is a key member of the staff and often serves as the welcoming face of the clergy of Beth El.
Candidates should have experience in administrative and customer-facing roles, ideally in a membership organization or similar institution. Familiarity with Jewish customs, rituals and synagogue life is extremely helpful. You must have excellent writing and office skills. Experience with Microsoft office suite, membership/CRM databases, and Google applications needed.
A work schedule that meets your needs and those of the synagogue can be created; one to two Saturdays and/or evenings per month are needed.
Job Title: Clergy Assistant
Reports To: Clergy (rabbis and cantor) and, secondarily, to the Executive Director
To provide administrative support for clergy, and be a part of the administrative team of the synagogue.
Overview of Main Responsibilities:
Manage Clergy calendar
Assist Clergy with written communication
Update member information related to the responsibilities supported by the Clergy Assistant (e.g., recording births and deaths).
Provide administrative support to the clergy
Layout, design and production of congregational announcements
Content collection and production of various written materials
Assist with the online delivery of various programming (e.g., supporting virtual worship logistics, zoom links, etc.
Provide logistical and administrative support for synagogue programs and events as assigned
Back up for Shabbat set up
Create visual T'fillah in power point
Support the B’nei Mitzvah program by preparing B’nei Mitzvah certificates, the B’nei mitzvah tzedakah program B’nei Mitzvah scheduling.
Manage all Yahrzeit functions
Recruit, assign and support volunteers for specific programs
Provide other support for life-cycle events (e.g., weddings, births, etc)
Support the front desk as needed during breaks and absences.
As part of the Administrative team, staff part of the High Holy Day program and Gala event.
Education, training and experience:
Four-year college degree
Two years office experience
Demonstrates excellent communication skills and sensitivity in dealing with people.
Excellent oral and written skills.
Computer expertise and demonstrated proficiency with Microsoft Office Suite, Adobe or In-design, basic database management, internet and social networking.
Must maintain strict confidentiality.
Ability to effectively manage multiple tasks, and prioritize demands.
Flexible, able to meet changing work needs and demands
Excellent organizational skills
Familiarity with Jewish customs and rituals, synagogue life. The ability to read Hebrew is desirable.
Plans and utilizes time effectively with minimal supervision
Ability to work collaboratively with staff and synagogue volunteers.
A sense of humor and a passion for learning are essential
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable people with disabilities to perform the essential functions.
Lifting and carrying up to 20 lbs.
Typing, writing, reading, hearing and speaking
Use hands and fingers to operate office equipment
Standing, walking, kneeling
Noise level is moderate with seasonal increases in volume.
Normal working hours:
The position can be hybrid working from home and on-site as needed. Hours as assigned, including limited weekends and evenings as assigned: typically, one to two weekend and evening times per month. During the work week, a Tuesday-Friday schedule is preferred. On Tuesday and Thursday, which are currently the main youth education program days, a schedule until 6:00pm is preferred. Applicants, young and older, of a Jewish background are highly encouraged to apply.