The Operations Coordinator is essential to the success of The Vilna being an efficiently run organization and to it being the fulcrum for Jewish community engagement. This professional is responsible for many elements of The Vilna’s day-to-day operations, providing administrative support to the business, development, programming and executive director functions. From greeting guests and volunteers who enter our building to providing technical support at virtual events to supporting new engagement and outreach initiatives, the Operations Coordinator will be accountable for ensuring friendly, efficient, and accurate task completion and contributing to our positive work environment and staff culture. This position is an excellent entry point to Jewish communal work for someone who is passionate about the behind-the-scenes work that goes into building cutting-edge programs and thriving Jewish communities. In this role, you will be at the nexus of business operations, finance, development, facility management, marketing and communications at a fast-paced, small and growing nonprofit organization. With a full-time staff of four employees, your adaptability and entrepreneurial “can-do” attitude will be cherished.
The successful candidate should have a strong attention to detail and accuracy; a proven track record for self-direction; advanced data entry and digital skills and demonstrated experience with project management and organizational systems.
The Operations Coordinator will report to the Executive Director and work closely with the entire professional team.
Skills and Experience
- Bachelor’s degree
- 1-3 years of relevant work experience in nonprofit or for profit companies
- Knowledge of and experience with donor database systems (DonorView, Salesforce, etc.); communications, social media and mass email platforms; Microsoft Office; Adobe Creative Suite; WordPress; virtual platforms; and new emerging communications platforms.
- Exemplary time management skills, including the capacity to juggle competing priorities and deadlines, and to remain flexible within a fast-paced environment
- Ability to identify challenges, take initiative, offer solutions as part of a team, and work independently.
- Superb written and verbal communication skills
- Meticulous attention to detail
- High level of professionalism and customer focus
- Knowledge and interest in American Judaism, the history of Jewish immigration and its relevance to current issues, and the Boston Jewish community is a plus.
- Interest in engagement, innovation and new models of programming.
- Strong sense of responsibility for achieving personal goals.
Salary range of $38,000-46,000, commensurate with experience. This is a full-time, salaried exempt position with benefits.
About The Vilna Shul: Boston’s Center for Jewish Culture
The Vilna Shul: Boston’s Center for Jewish Culture, located in historic Beacon Hill, is the last-remaining immigrant era synagogue building in Boston and now serves as a center for Jewish culture and communal engagement. The Vilna is a robust not for profit organization that marked its centennial in late 2019 with the much-anticipated reopening of its historic building after a $4 million restoration project. The Vilna offers programming across the age spectrum and in 2020 launched its Virtual Vilna platform to expand its reach regionally, nationally and internationally. To learn more about The Vilna, visit us at www.vilnashul.org.
This is an incredibly exciting moment to join our professional staff. The Vilna created a successful platform for virtual programming to greatly expand its impact, registration for programs multiplied ten-fold through the pandemic and just recently, hired its new Executive Director. The Vilna aspires to be a welcoming and inclusive hub for conversation, learning and action. The Vilna is a site for celebration and engagement with Jewish life, at the intersection of civic, religion and contemporary affairs, and an important outlet for engagement with a broader network of organizations seeking to combat racism, antisemitism and social inequity in the Greater Boston area.
The Vilna Shul provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, The Vilna Shul complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Vilna Shul expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of The Vilna Shul’s employees to perform their job duties may result in discipline up to and including discharge.