Synagogue Administrative Assistant
The Synagogue Admin Support person contributes integrally to the congregation’s success, supporting staff and lay leaders with membership and communications functions.
Key responsibilities will include administration; office management; communication with members and facilitating their engagement; and planning and implementing events, religious services, and activities. The assistant will be one of the primary front-line contacts with the community and with other organizations. Attendance at key events and some Shabbat/holiday services is expected. The successful candidate will be an integral part of a team to further our mission.
Role and Responsibilities
1) Publicity & Communication (for each: write, publish, post, and/or design)
a. Website and Calendar (Word Press)
b. Assist implementation and monitoring of all social media platforms, including Facebook, Twitter, YouTube, Instagram, Zoom etc.
c. Email Announcements (Mail Chimp & Shulcloud/Chaverware )
d. Printed Publications – Shabbat Bulletin, Flyers, Signage, Yahrzeit, Condolences…
2) Assist Office
a. Be the “voice of the office” as the first point of contact when congregants or any other person calls
b. Manage, post & distribute Synagogue Calendar – (Internal)
c. Coordinate Events (membership)
d. Manage Membership Database
e. Manage phone system
f. Communicate effectively and personably with congregants and make sure their needs are met
g. Work closely with Director of Admin and Rabbi on tasks deemed necessary by them
h. Manage and maintain lifecycle events, including Bris, Baby Naming’s, Weddings, B’nai Mitzvah etc…
Qualifications and Educational Requirements
1) Experience working in a small office, preferably for a not-for-profit.
2) Experience with Judaic practices and rituals preferred, but not required.
3) Knowledge of computers and databases- particularly Microsoft Office 365, Adobe and QuickBooks
Ability to multitask
Exceptional Communication Skills
Basic knowledge of privacy and discretionary practices
Customer Service Mentality