Planning Coordinator, LEAD and Government Relations departments @ UJA Federation of New York

Planning Coordinator, LEAD and Government Relations departments

About the Organization:

UJA-Federation of New York is the largest local philanthropy in the world. For more than 100 years, we’ve brought New Yorkers together to solve some of the most pressing problems facing our community. Thanks to our network of hundreds of non-profits, we can leverage our expertise across any number of areas — including health and human services, arts and culture, and education — to care for Jews everywhere and New Yorkers of all backgrounds, respond to crises close to home and far away, and shape our Jewish future. Our reach extends from New York to Israel to nearly 70 other countries around the world, touching 4.5 million people each year.

Position Summary:

The coordinator is a partner in supporting the efforts, special projects and administrative functions for the Leadership Engagement and Government & External Relations Departments at UJA-Federation. The right candidate will be proactive, task- and detail-oriented, able to manage significant responsibility, and multi-task between two teams in a complex work environment.

The Leadership Engagement Department (LEAD) The Leadership Engagement Department (LEAD) is the talent management hub for lay leaders volunteering on internal committees and network agency boards, working cross-organizationally with our Fundraising and Planning colleagues as well as partner organizations. LEAD also plans and executes leadership development programs for current and rising leaders, and other strategic engagement opportunities for UJA’s lay talent.

The Government and External Relations Department (GR) works to raise the public profile of UJA and engage in advocacy activities that strengthen UJA’s network of nonprofit partners. The department tracks and acts on legislative and budgetary processes at the federal, state and local levels of government, as well as funding opportunities and policy decisions that impact UJA’s network. The department further seeks to assist UJA’s partner nonprofits in navigating government bureaucracy—from procurement opportunities, to missing or late payments, and challenging regulations—the department works to influence systematic change to address the needs of New York’s human services providers.
The Government and External Relations department builds relationships with elected officials, government agency leaders and policy influencers, which helps strengthen UJA’s influence, and advocates on behalf of our nonprofit partners. The team also collaborates with faith-based and policy-aligned coalitions, including other leaders in the human services nonprofit sector. Working with these groups and coalitions allows the department to advocate for issues relevant to the UJA network of human services providers while engaging with the broader community.

Additionally, the department runs the Government Relations & Advocacy Committee (GRACe), which gives voice to Jewish communal interests and to the interests of all New Yorkers who depend on the work of UJA’s interconnected ecosystem of nonprofit partners.

Major Responsibilities:

• Reports, Research and Data Analysis (LEAD and Government Relations)
o Utilize UJA’s donor database (FR101- based on Sage technology) to track LEAD and GR’s work and events
o Utilize UJA’s other internal databases such as Datamart and Grant Manager (LEAD)
o Generate reports from databases as needed (LEAD and GR)
o Maintain LEAD and GR’s resources and tools: calendars, documents, marketing material, and donor and committee lists.
o Manage GR’s internal database and update as needed
o Assist GR team with creating city, state, and federal budget analysis documents annually
o Assist GR team with policy-based research as needed

• Events Management (LEAD and Government Relations)
o Overall project management for LEAD events, which includes programs for our Leadership Labs and Observership Cohorts, as well as general department programs
o Assist GR with Committee meetings, missions, events, presentations, and special briefings as needed
o Create distribution lists for invitation purposes (LEAD and GR)
o Coordinate with events & catering staff to book and manage room set-up, food, and refreshments (Manage Zoom needs with A/V team in the interim) (LEAD and GR)
o Input attendance and generate attendance reports (LEAD and GR)
o Manage other event requirements as needed (e.g. supplies, guest check-in, etc.) (LEAD and GR)

• Writing, Editing and Design (LEAD and Government Relations)
o Create monthly newsletter highlighting Leadership Labs and Observership participants (LEAD)
o Coordinate with the Planning Departments to aggregate content and create a quarterly LEAD Newsletter, to be distributed to donors sitting on committees, past members, and potential members. (LEAD)
o Generate content and manage our LinkedIn page for Observership Alumni (LEAD)
o Assist in designing and organizing slides, handouts and other collateral for presentations and meetings (GR)
o General email and phone/Zoom correspondence with donors, UJA professionals, agency professionals, and government professionals as appropriate. (GR)
o Assist with email updates, surveys/information gathering to UJA’s network partners as needed (GR)

• General support (LEAD and Government Relations)
o Provide support to teams in processing invoices and purchasing materials, expense reports, arranging food and room requests (post COVID), and managing Zoom meetings
o Attend trainings on office systems and procedures to stay up to date on those processes, serving as a resource to the team as needed.
o Assist GR team with coordinating meetings with elected officials and government partners as needed
o Various projects as assigned with the opportunity to grow and take on more in the department.

Qualifications and Competencies:

• Bachelor's degree preferred in addition to a minimum of two years related work experience
• Computer proficiency in MS Word, Outlook, Excel; Knowledge of or willingness to learn willingness learn Smartsheets, Canva, Zoom, and other online collaboration platforms
• Excellent written and verbal communication as well as strong interpersonal skills
• Ability to think creatively and take initiative
• Highly organized, efficient, and able to create and maintain systems that facilitate departmental management
• Superior attention to detail and ability to juggle multiple tasks
• Strong problem-solving skills and the ability to shift priorities when needed in a fast-paced environment
• Willingness to build relationship with key stakeholders
• Flexibility, positive attitude, and sense of humor
• Openness to constructive feedback and commitment to self-improvement
• Ability to work both independently and as part of a team

Application Instructions

Applicants apply directly to Employer.
How to Apply: Equal Opportunity Employment. Only qualified applicants will be contacted. Please submit your application directly to our job board at??

Job Summary

  • Duration: full-time
  • Benefits:
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-03-09
  • Times this job has been viewed: 504 times
  • Job is posted for: 60 days
  • Job Categories: Fundraising/Grants/Giving, Programming
  • Organization Type: Federation
Job Location
UJA Federation of New York
130 East 59th Street
New York , New York 10022


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