We are seeking a resourceful, detail-oriented data maven to serve as Registrar for Maccabi USA. This individual will focus on enrollment, maintaining our participants’ records, forms, and accounts receivable for all events including athletic competitions, fundraising events, and meetings, and assist with event logistics. As a member of the Programs Department, the Registrar will report directly to the Program Director and will also work closely with the Senior Director of Operations on administrative tasks, including sending receipts, generating invoices, and managing the database. Successful candidates should have excellent computer literacy, an affinity for good service, and a personable demeanor.
1. Oversee Enrollment Process for All Games and Events
a. Create and maintain event application and registration
b. Process application data and maintain database
c. Oversee delivery of promotional products
d. Process event registration confirmations and team appointment packages
e. Oversee collection of event accounts receivable
f. Oversee collection of all necessary forms and data
g. Oversee registration of Supporters’ Mission, including ticket purchasing and credential distribution
h. Support Medical Advisory Committee in reviewing necessary health related forms
i. Post participant payments by recording cash, checks, credit card transactions, stock transfers, etc.
j. Transfer essential registration data to event organizers
2. Assist with Event Logistics
a. Collect, assign and maintain travel and lodging details for all delegation members
b. Provide on-site support as needed at events including meetings, fundraising events, and athletic tryouts
c. Provide support in collation and distribution of apparel for athletic competitions and fundraising events
3. General Administrative Support
a. Set up conference calls and where appropriate take minutes
b. Assist with answering incoming phone calls
c. Prepare materials for meetings and mailings
d. Respond to inquiries and requests
e. Distribute and mail (or email) materials and forms
f. Process charitable contributions including direct mail, campaigns, direct mail campaigns, and matching gifts
g. Assist with apparel sales
• Detail oriented
• Excellent written and verbal communications skills
• Expertise in Microsoft Office applications (Word, Excel, PowerPoint)
• Experience with Raiser’s Edge or another CRM database preferred
• Ability to work both independently and as part of a team
• Ability to multi-task on multiple projects at one time
• Ability to recognize and respond to change in a fast-paced office environment
• Ability to problem solve and offer solutions
• Excellent people skills
• Excellent communication skills
• High energy and ambitious
• Willing to contribute at any level
• Some travel and night/weekend meetings may be necessary
• Prior experience in an office environment, preferably with a not-for-profit organization
To apply for this position, please forward a cover letter and resume to Program Director, Steve Graber, by April 15, 2021.
About Maccabi USA:
Maccabi USA (MUSA) is a federally-recognized not-for-profit 501(c)(3) organization with an extensive history of enriching Jewish lives through athletic, cultural and educational programs. MUSA is the official sponsor of the United States team to the World Maccabiah Games and the Pan American and European Maccabi Games, as well as a sponsor of the JCC Maccabi Games for teens in North America. As the official Maccabi representative in the United States, Maccabi USA supports Jewish athletic endeavors, enhanced by cultural and educational activities in the US, Israel and throughout the Diaspora.
Maccabi USA develops, promotes and supports international, national and regional athletic-based activities and facilities. It strives to provide Jewish athletes all over the world the opportunity to share their heritage and customs in competitive athletic settings. MUSA supports programs that embody the Maccabi ideals of Jewish Continuity, Zionism and Excellence in Sport. Maccabi USA Builds Jewish Pride Through Sports.
Maccabi USA is a US Olympic and Paralympic Committee (USOPC) Affiliate Organization, one of 38 Affiliates nationwide to be recognized by the USOPC for its ability to cultivate a national interest in sport and increase opportunities for participation internationally, nationally and at the grassroots level. MUSA is rated as a three-star non-profit by Charity Navigator.