Executive Assistant Job Description
Preferred to be located in Washington, D.C. Remote work also possible
Report directly to our associate director, work independently performing a wide range of complex and confidential administrative and clerical support duties.
Requires excellent communication and interpersonal skills and the ability to provide information and service to a wide range of internal and external contacts.
Requires knowledge of the organization and its policies and procedures. Includes responsibility for executive office management as appropriate.
Provide a wide range of complex office administration and support to the executive director
Administer departmental office systems and procedures
Review, assess, route, answer and monitor follow-up action steps on correspondence. Gather and analyze information required for administrative reporting
Provide a wide range of support including composing and editing letters, memoranda, reports, marketing collateral, and presentations. Prepares copy for publication or submission of grant proposals and/or reports
Proficient in Microsoft Office and Google applications. Quick learner for donor database system
Serves as principal contact and source of information for constituents, including partners
Manage complex calendars, arranges meetings, appointments and travel arrangements
Support event coordination including conferences, chapter events, and trainings
Purchase and maintains an inventory of supplies for our offices
Perform research work and summarize findings
Create and maintain organizational databases
Answer and route phone calls, mail, and email messages and may handle wide-range information dissemination
May assist in chapter communication and coordination
Contribute to unit effort by accomplishing related duties as required
Required Education and Experience:
College degree preferred, or an equivalent of education plus experience in an office environment.
2+ years related experience with proven office administration and customer service skills required.
Strong working knowledge of office processes and business policy development, and of related computer software and electronic communications tools.
Proven interpersonal skills with experience providing complex administrative support in a high-profile environment with tact and diplomacy.
Extensive knowledge of the Pro Israel campus community is a plus.
Preferred Education and Experience:
Experience managing a budget with multiple deadlines.
About Alums for Campus Fairness:
Alums for Campus Fairness (ACF) harnesses the unique power of alumni to counter antisemitism, including demonization of Israel and other forms of bigotry at universities. In the face of unprecedented attacks on Jewish and Zionist students, staff and faculty, ACF’s network acts to address acts of antisemitism on campus and ensure that universities remain pillars of truth and academic freedom. ACF members proactively engage with the administration at their alma maters to prevent discrimination, promote open dialogue, and foster respectful debate.
ACF accomplishes its goals through educational, advocacy and outreach activities. Alumni are kept informed through webinars and local chapter engagement and are empowered to spread their message through media and digital campaigns, and to speak directly with university leaders. With many chapters across the United States and thousands of alumni, ACF sends a clear message that there is no place for hate on campus.