Executive Assistant @ Moishe House

Executive Assistant

Executive Assistant
Full time – Based in Encinitas, CA or Charlotte, NC
Starting Salary Range: See Below for Details!

Who We Are:

When you work for Moishe House (pronounced moy-shuh), you become a part of something BIG: a global nonprofit that builds peer-led Jewish communities for young adults around the world! Founded in 2006, Moishe House funds, trains, and educates young adults to create pluralistic, inclusive, and welcoming Jewish communities. Let’s demystify some of the jargon! Our Moishe Houses and Pods are led by a group of volunteer community builders, called “residents”, who open their doors to twenty-somethings for social, educational, and Jewish ritual events throughout the year. Wait! There is more! Our Moishe House Without Walls (MHWOW) program and Peer-Led-Retreats (PLRs) are led by Hosts and Facilitators, continuing to build Jewish Community around the world. To date, there are more than 140 Moishe House communities in over 30 countries, and we’re still growing!

Moishe House is seeking a strategic thinker to join our team as an Executive Assistant to provide day-to-day support to our Chief Advancement Officer (CAO) and Chief Program Officer (CPO). This position requires high levels of integrity and discretion in handling confidential information and professionalism in dealing with external stakeholders.

All voices are needed at Moishe House. Every new member of the Moishe House team is an opportunity for us to introduce fresh perspectives, talent, and skills into our workforce and our communities. People who identify as Black, Indigenous and People Of Color (BIPOC) and historically marginalized groups, including, People with Disabilities, People from the LGBTQ+ communities are all encouraged to apply for our open positions!

We seek employees from diverse backgrounds, faiths, and life experiences to join our team located in the United States, South America, Europe, and the former Soviet Union. Our vision, in part, is for a fair and equitable workplace, where diversity is celebrated and can truly flourish. We recognize we have a ways to go and a lot to learn.

Who You Are and What You’ll Do:

You believe in our mission and bring creativity, innovation, and hard work to our team
You are looking for a company culture that is collaborative, drives change, and values people
You are truly a team player and are glad to assist in other areas and on other projects as needed
You are a highly skilled communicator (both written and verbal), and a natural project manager and organizer, preparing agendas, ensuring metrics are recorded accurately and on time, and preparing documents and presentations
You have advanced skills in spreadsheets, databases, MS Office, Google
You demonstrate proven ability to multitask and monitor several projects at all times, to work well under pressure, and to manage time effectively
You look forward to providing comprehensive support and liaison to Moishe House’s CAO and CPO, including:
Managing complex calendaring, facilitating arrangements for domestic and international travel, and processing reimbursements
Supporting the execution of Strategic Plan deliverables
Coordinating and providing programmatic budget information to the Finance team to ensure alignment and consistency between the Program and Finance departments
Organizing, executing, and assisting with team functions (e.g., staff meeting agendas, all-staff meetings, off-sites, and team social events)
You have a Bachelor’s Degree or 4 additional years of full-time relevant experience to substitute for the degree
You have 5+ years full-time professional experience, including 2+ years’ full-time experience as an Executive Administrative Assistant, or other similar position related to working with executives, preferably in nonprofit organizations
You embrace the Moishe Mindset: Be the Difference, Connect & Listen, Invest Wisely, Embrace the Unknown, Own It!, Value People, and Work Well, Live Well, and Have Fun!
You have eligibility to work in the United States without sponsorship
This position is based in our East Coast Hub Office (Charlotte, NC) or our West Coast Hub Office (Encinitas, CA)
The Fine Print: Our team is currently working at remote locations until the offices reopen. At that time, 8-weeks’ notice will be provided when we expect to return to our offices.

How Moishe House Takes Care of You:

Health, vision, dental, and mental health benefits ($0 employee contribution option available)
Flexible Spending Account options
15 days paid time off (PTO) that increases with continued employment; additional benefits for former Hillel and BBYO employees
Office closures and floating holidays for Jewish and US holidays
Eligibility to make 401k contributions upon hire; company matching of up to 3% after one year of employment
Quarterly paid day of service (give back to your community)
Highly qualified, creative, and go-getter teammates and a dedicated supervisor
Company discounts on flights, hotels, sporting events, concerts amusement parks, gyms and more through Plum Benefits
Paid work travel with perks including travel allowance, fitness classes, and accommodations
Schedule options to accommodate your work and lifestyle

How Moishe House Pays You:

Starting salary range of $53,000 – $56,000 (Charlotte, NC) OR $59,000 – $62,000 (Encinitas, CA), depending on location and assuming you meet the minimum requirements. If you have more experience or different salary expectations, please let us know!
Annual merit-based salary increase

How Moishe House Invests in You:

$500 annual professional development fund
One-on-one Jewish learning with an educator of your choice
Local professional learning opportunities
Opportunities for advancement through Moishe House’s career path planning
Opportunities to attend Moishe House Learning Retreats and Conferences

Possible Steps in Our Hiring Process:
Step 1: Send us your resume, and cover letter, and you’ll hear back from us!
Step 2: Video interview using an online web-based platform
Step 3: Skills Assessment, and interview(s) with the hiring manager(s)
Step 4: We’ll check your references to hear about your past experience
Step 5: Get an offer letter, sign it, start your Moishe House journey!

Moishe House is a dynamic organization that recognizes and supports individuals from a broad range of experiences and backgrounds. We are proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer-related or HIV/AIDS-related), genetic information, or sexual orientation.

Application Instructions

Applicants apply directly to Employer.
How to Apply: Please email cover letter and resume (including months/years for each position) to: [email protected] PLEASE WRITE “Executive Assistant” with your first and last name AND your preferred location IN THE SUBJECT LINE.

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, parental leave, medical, vision, dental, 401(k) or 403(b) plans, leave early for Shabbat, Paid Holidays, FSA
  • Other Benefits: See the full job description for our benefits!
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-05-03
  • Times this job has been viewed: 129 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support, Executive Assistant
  • Organization Type: Moishe House
Job Location
Moishe House
5802 Monroe Road
Charlotte , North Carolina 28212


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