Office Manager

Congregation Kehillath Israel (“KI”) is one of the country’s most storied and inclusive Conservative congregations, serving over 400 families from an exceptional multi-use campus in the heart of Brookline, Massachusetts. Our campus is now home to 5 prayer communities, several social service and civic organizations, a modern senior living community, an innovation lab, a scalable social hall, as well as a socially progressive, accommodating early education center and religious school. KI’s innovative endeavor and newly constructed campus is redefining the community of faith in the 21st century. KI’s vision for its campus is to be more than a site for prayer, but also Boston’s Jewish hub for arts, culture, music, continued learning, and community gathering.

We are seeking an Office Manager for a new full-time opportunity. The successful candidate will make a great impression as the first point of contact at this busy institution. KI seeks a dynamic and innovative Office Manager who will operate a high-functioning, accurate, and fast paced office that is also fun and rewarding. This role reports to our Executive Director and it includes overseeing office support and maintenance staff. While consistent on-campus presence is essential, KI’s Office Manager will have flexibility to work remotely as well.

Duties:
-Welcome visitors by greeting them, in person, by email, or on the telephone; answering and/or referring inquiries
-Be main point of contact for coordination of life cycle events, holiday programs, Shabbat organization, and building rentals
-Maintain integrity of data in donor database/CRM (ShulCloud)
-Execute office mailings (email, email marketing, and regular mail), including semiweekly newsletters, donation acknowledgement letters, and fundraising appeal letters/solicitations
-Work with and assist staff and board members in their duties including development, fundraising, capital campaign, publicity, marketing, building maintenance, programming, and volunteer management
-Assist with all tasks for annual fundraiser tribute benefit and be primary coordinator
-Interact frequently with campus organizations ensuring positive working relationships and successful partnerships
-Work with and coordinate vendors for purchases and services (printing and bulk mailing, trash, alarm, security, supplies, cleaning, etc.) and maintain inventory of all supplies
-Maintain organized office and perform various office administrative tasks
-Complete weekly remote check, credit card, and cash deposits and update CRM accordingly
-Build and maintain detailed reports on several business units and fundraising initiatives
-Manage organizational calendar (prayer, campus partners, staffing, events, meetings, etc.)
-Contribute to team effort by accomplishing related results as needed

Requirements:
-Superb telephone, written, and verbal communication skills
-High level of professionalism and customer focus
-Experience with any type of CRM or donor database
-Team player
-1-2 years of experience in a fast-paced office environment
-Customer service experience
-Previous work in a "client facing" office, house of worship, and/or museum setting
-Proficient in Microsoft Office Suite

Preferred:
-Basic knowledge of Jewish practice, rituals, and culture

Salary is very competitive and will be commensurate with qualifications and experience.



Application Instructions

Applicants apply directly to Employer.
Please email resume and letter of introduction to [email protected] Use subject line "Office Manager".
mailto:[email protected]?subject=Office%20Manager


Job Summary

  • Duration: full-time
  • Benefits: paid vacation, medical, 401(k) or 403(b) plans, Paid Holidays
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-05-06
  • Times this job has been viewed: 802 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support, Other, Business Manager
  • Organization Type: Community Centers, Synagogue
Job Location
Congregation Kehillath Israel
384 Harvard Street
Brookline , Massachusetts 02446
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