Reform temple with 600+ members in Monmouth County, NJ seeks an experienced and personable Executive Assistant to the Clergy to provide high-level support in meeting the needs of a dynamic and thriving community, and ensuring a relational engagement with those who support it. The role of this professional is to provide support to the Senior Rabbi and Cantor, focusing primarily on facilitating a healthy and responsive connection between the clergy and the community, in addition to providing necessary support with regard to life-cycle events and engagement, to meet the current and future needs of our nearly 600 family congregation.
The EXECUTIVE ASSISTANT will work closely with the Senior Rabbi, Cantor & Executive Director in many aspects of synagogue life and play a pivotal role in helping our staff leadership relate to and connect with our members and other community members. The position requires dependability and the ability to manage multiple projects simultaneously and proactively, all with a degree of professionalism and confidentiality, and an ability to effectively work in team settings, with our staff and congregants. This position reports directly to the Senior Rabbi and Executive Director, and is supervised by the Senior Rabbi.
The successful candidate will possess keen attention to detail; follow-through, and dependability; demonstrated experience with schedule management and organizational systems; and an appreciation for the diverse roles that a synagogue plays in a Jewish community.
RESPONSIBILITIES TO SUPPORT SENIOR RABBI
Support the Rabbi in meeting the community’s needs, including responding to urgent or emergent issues that immediately “rise to the top” including, but not limited to: scheduling rabbinic pastoral visits and calls; maintaining the Senior Rabbi’s and Cantor’s calendars, scheduling appointments and Bnai Mitzvah lessons and effectively facilitating correspondences by phone and email, with attention to detail, sensitivity, and alacrity. Support the implementation of projects, initiatives, lay leader interactions, and follow-up efforts, attentive to the need to balance urgency and importance of congregational matters. When appropriate, attend certain meetings with the Rabbi or Cantor to enhance follow-up efforts.
Act as internal/external liaison for Clergy offices with the ability to disseminate information on the activities of the congregation. Prepare written materials that enable the Congregation to connect meaningfully to Judaism through the Rabbi’s and Cantor's work.
HOLIDAYS & LIFE CYCLES
Provide administrative assistance for lifecycle events (e.g., Weddings, Conversions, Baby Namings, etc.), Bnai Mitzvah and follow-up as necessary. Participate fully with on staff-wide efforts relating to all holidays and celebrations. May be assigned other tasks and duties reasonably related to job responsibilities.
Qualifications and Skills
• Must possess exemplary written and verbal skills
• Ability to multi-task & prioritize in a fast-paced environment
• Calendar Management
• Ability to interact positively with members of the staff, synagogue community, and others
• Agility with basic computer and online skills, including Microsoft Office, Google Suite, and other communication platforms
• Tenacious attention to detail, even under tight deadlines
• Ability to analyze and resolve problems/situations demonstrating sound judgment and common sense, with the humility of knowing when to ask questions
• Professional, diplomatic, and discreet with confidential matters
Desired but not necessary:
• Knowledge of synagogue life, Judaism, Jewish holiday cycle and Hebrew • Bachelor's degree or equivalent
• Familiarity with ShulCloud is a plus
• 5 years equivalent work experience preferred