Temple Sholom is seeking a Temple Administrator to oversee the synagogue’s day-to-day administrative functions. The ideal candidate will be a self-starter who excels at implementing and maintaining systems, policies, and procedures, with strong project and people management skills. In addition to overseeing the office, this person will serve as a main point of contact for congregants, prospective members, and guests. The Temple Administrator will supervise other staff members, work closely and collaboratively with the synagogue clergy, Board of Trustees, and other personnel and volunteers to ensure efficient organization and execution of Temple operations. This position is for 25-28 hours per week. Compensation is $24-$26 per hour based on experience.
QUALITIES WE'RE LOOKING FOR:
* You build meaningful relationships: Temple Sholom is a warm and welcoming community. You understand the value of connecting both professionally and authentically with people, and every interaction leads with a customer-service orientation.
* You love wearing many hats: This role is part office manager, part event coordinator, part membership and sales manager, part facilities manager, part communications director, among other hats! You feel comfortable moving between these roles on a daily basis and are open to learning and trying new things along the way, always with a smile and a sense of humor.
* You are a consummate professional: This role requires holding and managing sensitive information. You know when to exercise discretion, are skilled at building and maintaining trust, and have systems in place to safeguard information.
* You are solution-oriented: You respond with poise, positivity, and an open mind when confronted with a challenging task or situation - and remain focused on finding solutions and compromises that address what's needed.
DUTIES AND RESPONSIBILITIES:
* Coordinate the communication, implementation and overall management of Temple events
* Act as professional liaison with staff, leadership and members of the congregation
* Maintain a welcoming demeanor to guests and members by greeting them, in person or on the telephone, and answering or directing inquiries with a consistent positive attitude
* Create and edit weekly emails, letters, and program publicity such as newsletters and digital content
* Maintain Temple calendar accurately
* Uphold trust and protect operations by keeping information confidential
* Set up programs, events and meetings as needed, as well as their publicity & registration
* Keep thorough files and history of prior correspondence, meetings and officiation of events
* Manage Holiday preparations, including information that goes out to the congregation, vendor management and handling congregant questions
* Supervise maintenance of all office equipment; arrange for prompt repair or replacement of property, as needed
* Maintain list of preferred vendors, track inventory and order supplies for office, hospitality and holiday items
* Manage usage and rental of space for events
* Create, copy and distribute documents as requested
* Coordinates additional projects and responsibilities as assigned
* Instruct and oversee custodial staff for set-up, break-down and cleaning for events and general maintenance of the building.
Excellent written and verbal communication skills, Microsoft Office skills and organization required. Knowledge of Jewish holidays and customs and experience with Shulcloud a plus.