Executive Assistant to the President & CEO @ Jewish Federation of Greater Hartford

Executive Assistant to the President & CEO

Job Summary
The Executive Assistant supports the President & Chief Executive Officer (CEO) and the Senior Vice President and Chief Operating Officer (COO) through a combination of project management and high-level administrative and relationship support functions. This position works closely with the CEO and COO to accomplish numerous exciting and impactful initiatives while facilitating effective relations with our Board of Directors, committee members, donor community, staff, and other key stakeholders. The Executive Assistant reports to the CEO.
Key Responsibilities and Duties
• Prepares and manages documents; composes internal and external correspondence
• Manages time and calendars; schedules appointments and meetings for the CEO and COO using Doodle, Microsoft Outlook, and Zoom
• Receives, screens, and prioritizes communications for the CEO and COO including incoming mail, telephone calls, and email messages
• Keeps abreast of CEO and COO’s immediate and long-term commitments and plans; identifies conflicts, flags problems for intervention, and corrects course as appropriate
• Prepares and briefs CEO and COO for meetings
• Proactively identifies and conducts follow-up actions
• Supports Board of Directors:
o Schedules and organizes monthly Board meetings, online or in person
o Prepares Board materials prior to each meeting
o Distributes reminders and materials and calls stakeholders as needed to ensure attendance
o Records, types, and distributes minutes
o Coordinates Board orientation and education activities
• Schedules and organizes other special events, volunteer committees, and staff gatherings convened by the Office of the President
• Coordinates cost-effective and sometimes complex domestic and international travel
• Checks in regularly with CEO and COO to discuss priorities, progress and/or challenges
• Oversees special projects as assigned by the CEO or COO; manages ongoing projects and processes as assigned
• Collaborates with Development department on various communications
• Maintains and updates Board, committee, and other stakeholder data related to the Office of the President
• May assist n preparing grant reports
• Supports other team members, particularly executive-level, as necessary
• Other duties as required

Required Skills:
• Impeccable written and oral English communication skills
• Significant experience with Microsoft Office products and Zoom
• General knowledge of databases and office software
• Sound judgment and diplomacy in dealing with staff and Board and community members
• Demonstrated ability to interact with persons of all backgrounds, cultures, and affiliations
• Strong work ethic, positive attitude, and personal commitment to excellence
• Highly organized with exceptional project planning and management skills
• Critical thinker and problem solver who proactively identifies productivity, efficiency, and process and technology improvements
• Demonstrated ability to juggle multiple projects with competing priorities
• Ability to complete a large volume of work on tight deadlines
• Service-oriented and mission-driven, with a desire to help the CEO, COO, and organization succeed
• Flexible; can work well in a team and independently, as appropriate
• Available for occasional evening meetings and events
• Knowledge of or background in fundraising an asset
• Health care
• Dental care
• Disability insurance
• Life insurance
• Vision insurance
• 403b
• Gym membership
• On-site parking
• Paid time off
• Statutory and Jewish holidays off

Application Instructions

Applicants apply directly to Employer.
Please email your resume and cover letter to [email protected]

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, medical, vision, dental, 401(k) or 403(b) plans, leave early for Shabbat, Life Insurance, Paid Holidays
  • Other Benefits: gym membership
  • Preferred Experience: Entry Level (0-2 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-07-28
  • Times this job has been viewed: 328 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support
  • Organization Type: Federation
Job Location
Jewish Federation of Greater Hartford
333 Bloomfield Ave
West Hartford , Connecticut 06117


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