Office Coordinator

Temple Ahavat Achim, Gloucester, MA
Office Coordinator - Job Advertisement

Who We Are
For over one hundred years, Temple Ahavat Achim has been the center of Jewish life on Cape Ann and surrounding towns of Massachusetts’ North Shore. In this coastal outpost celebrated for its natural beauty and its artistic and maritime heritage, we have maintained a Jewish home for a diverse mix of creative, thoughtful, engaging people. We share prayers, learning, arts and culture, holidays, good works, food, adventures, and the joys of a supportive and welcoming community.

Position Overview
We are looking for an Office Coordinator to ensure the smooth running of our office on a day-to-day basis, organizing and coordinating administrative duties for our temple and religious school. This person must possess excellent communication and relationship skills, be detail oriented and tech savvy, be a natural self-starter, have a strong work ethic, and be open to learning about Jewish religion, culture, and identity. We are seeking an individual who possesses a passion for the temple’s mission and is committed to helping us achieve our goals, initiatives, and friendly, welcoming approach.

Responsibilities
? Provide first point-of-contact for all incoming telephone calls, mail, and emails and route appropriately.
? Provide administrative assistance to the lay leadership, Rabbi and religious school Director, as needed.
? Receive payments, temple fees, school tuition payments, endowment/tribute contributions, and prepare appropriate acknowledgement letters.
? Undertake Zoom meeting management/training including scheduling meetings, registering attendees, sending out meeting links, and trouble-shooting ZOOM events.
? Perform general office tasks including mailing, copying, file/archive maintenance, and creating documents.
? Maintain confidentiality due to sensitive issues.
? Manage/update congregational database.
? Prepare weekly temple-based electronic newsletters and monthly calendar website updates.
? Provide event planning/support including schedule, prepare fliers/ads/other publicity, register participants, and assist in facility set-up and related activities.
? Assist Rabbi and Board of Directors in their effort to support congregational volunteers.
? Support bookkeeper and Board Treasurer, as needed.
? During office hours, receive delivered packages from USPS, UPS and other sources and route as appropriate, and maintain inventory of office supplies.

Job Type: Full-time (combination on premises and remote due to the COVID pandemic)
Compensation and Benefits
? Salary: $45,000 per year
? 40-hour work week, Monday to Friday, with consistent office hours. Occasional evening and weekend.
? Paid time for some Jewish Holidays
? 6 paid Federal Holidays
? Vacation time
? Sick days

Requirements:
? College degree preferred or equivalent experience
? Demonstrated excellent organizational, interpersonal skills (both written and oral communication)
? Strong skills using Google Office Suite including Docs, Sheets, Slides and Drive
• Strong skills setting up and managing Zoom meetings
• Comfortable learning new software programs
• Familiarity with content management systems, email marketing programs or online survey programs a plus
? Self-motivated with ability to multi-task and work independently with minimal supervision
? Ability to communicate in a positive, enthusiastic, and professional manner with a diverse group of members, visitors & vendors
? Flexibility to accept new responsibilities and direction, as needed

Location: Gloucester, MA

COVID-19 considerations -- At the moment, the office is open to employees, maintenance workers, and essential volunteers. It is closed to other members and visitors.

How to Apply
Applicants please send resume and cover letter “Attn: Rut**************************** Ahavat Achim, 86 Middle Street, Gloucester, MA 01930.

Application Instructions

Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave
  • Other Benefits: Paid time for some Jewish holidays.
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2020-12-14
  • Times this job has been viewed: 351 times
  • Job is posted for: 45 days
  • Job Categories: Administrative Support, Executive Assistant, Events Management
  • Organization Type: Synagogue
Job Location
Temple Ahavat Achim
86 Middle Street
Gloucester , Massachusetts 01930
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