The Program Assistant will serve as a “utility player” with a specific focus on office management, registration, finances, database responsibilities and communications. The employee should be a self-starter, highly organized at project management, be able to effectively manage multiple priorities with a calm demeanor and be invested in the mission of Congregation Rodeph Sholom.
This position provides support for both Sholom Sprouts, our thriving brand of experiences for families with young children, as well as adult and synagogue-wide programming. This position will report to the Director of Engagement and Program and the Director of Sholom Sprouts.
ESSENTIAL JOB FUNCTIONS
• Provide administrative support including supply inventory/fulfillment, placing food orders, printing and copying
• Assist in preparing, executing, and cleaning up from classes/events including room scheduling, arranging rooms, tables, chairs, supplies, food and coordinating tech
• Serve as registrar and maintain registration databases; create registration forms and update dashboards
• Communicate with individuals and families by phone, email, and in-person; greet family members as they arrive to drop-off/pick-up participants
• Track department expenses and utilize Concur to process expense reports and invoices
• Assist in creating program materials, emails and web copy
• Assist with administrative duties and special projects as needed
• Excellent verbal communication skills, record-keeping, organization, time management and presentation skills
• Proficiency in Microsoft Office required, particularly Excel and mail merge (letters, emails, envelopes, nametags, etc.), as well as other technology tools like customer-relations databases, Constant Contact and Google Suite
• Accurate and timely completion of work
• Ability to gather information and materials to present them in a professional and creative manner
• Excellent organizational, team and independent work skills
• Ability to work occasional evenings and weekends for on-site program support (with work schedule flexibility)
• Knowledge of the Jewish community, and experience working with families with young children a plus
Proof of COVID-19 Vaccination will be required upon hire.
PHYSICAL REQUIREMENTS (IF APPLICABLE): ********************PPORTUNITY POLICY:
Congregation Rodeph Sholom does not unlawfully discriminate in employment opportunities or practices on the basis of one’s actual or perceived race; color; religion; sex/gender (including gender identity); creed; sexual orientation; marital status; pregnancy; ethnicity; national origin; ancestry; age; disability; alienage/citizenship status; arrest or conviction record (consistent with the provisions of New York State’s Corrections Law); partnership status; familial status; military service; status as a victim of domestic violence, stalking or sex offenses; veteran status; genetic pre-disposition or carrier status; or any other characteristic protected by applicable law. Employment decisions at CRS are made in a non-discriminatory manner and are based on qualifications, abilities, and merit. CRS also prohibits, and will not tolerate, any form of retaliation or reprisal against any employee who reasonably and in good faith complains of discrimination or harassment or provides information in connection with any such complaint.