Division of Religious Leadership Program Manager/Executive Assistant @ Jewish Theological Seminary

Division of Religious Leadership Program Manager/Executive Assistant

DESCRIPTION OF THE POSITION
The Project Manager/Executive Assistant is a multi-faceted administrative role supporting the top-level leadership of the Division of Religious Leadership, which includes JTS's Rabbinical and Cantorial Schools. The Project Manager/Executive Assistant will be an integral member of the DRL professional team, in certain instances functioning as a "Chief of Staff" for the Interim Dean, and will get to know the remarkable rabbinical and cantorial students at JTS.

This position offers an opportunity to expand and build on event planning and production, and project management skills, to think creatively and exercise discretion, and to utilize organizational skills, all while working as part of a collaborative team of clergy who highly value respect and kindness.

DUTIES/RESPONSIBILITIES
Support the work and mission of the division of religious leadership:

Provide administrative support to the Dean, Associate Dean of the Rabbinical School, Director of the Cantorial School, and Director of the Block / Kolker Center
Manage DRL calendars
Organize meetings of DRL professional staff, advisory boards, and committees
Process invoices, expense requests, contracts with external vendors, check requests
Respond to questions and requests for information from students and the community, and welcome visitors
Primary interface with other JTS departments, including facilities, budgeting, accounting, , and communications.
Event planning and production:

All aspects of event planning and production for internal and public facing special programs and events, e.g., student orientation, winter mini-mester, conferences, Cantorial School concerts, speakers, Purim
Organizing and tracking budgets and expenses
Reserving internal rooms and locating external spaces, as required
Preparing handouts and printed materials and coordinating with communications department
Data and budget management:

Administer budgets of programs and grants, including tracking expenditures, spending projections, soliciting information from program heads
Gather data for and draft internal and external reports, including grants
Tracking and maintenance of student records, including advising, awards and fellowships, internships, placements, senior sermons, and nusach presentations
Track the award of stipends and approved reimbursements for DRL programs
Proactively use available technology to streamline operations and increase efficiency

For qualified candidates:
Creative partner with B/K Center director in suggesting, designing, and executing live and virtual programs

MINIMUM REQUIREMENTS
Bachelors Degree required
Minimum 3 years experience in an administrative assistant role
Technologically savvy, including high proficiency with Microsoft Office, Google Suite, and Zoom, and eager to master additional programs used by JTS
Excellent written and verbal communication skills
Superb attention to detail
Highly organized with the ability to manage multiple priorities
Proactive, able to exercise initiative
Kind and discreet, particularly in relationship to students
Some knowledge of Judaism preferred but not required

APPLICATION INSTRUCTIONS
Please email your resum*********************

Application Instructions

Applicants apply directly to Employer.
Please e-mail your resume and cover letter to
[email protected]


Job Summary

  • Duration: full-time
  • Benefits: paid vacation, sick leave, medical, vision, dental, 401(k) or 403(b) plans, Life Insurance, Paid Holidays, FSA
  • Preferred Experience: Managerial (3-5 years)
  • Preferred Degree: Bachelors
  • Job Posted: 2021-04-28
  • Times this job has been viewed: 296 times
  • Job is posted for: 60 days
  • Job Categories: Administrative Support, Executive Assistant
  • Organization Type: University, Education & Schools
Job Location
Jewish Theological Seminary
3080 Broadway
New York , New York 10027
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